24 Office Support jobs in the Philippines

We are seeking a highly organized and detail-oriented Operations Assistant/Specialist to join our team. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our office.

We seek an organized and detail-oriented professional to provide administrative support, ensuring efficient office operation.

• Administrative Support
• HR-Related Inquiries and Requests
• Employee Record Management
• Organization and Communication Skills
• Office Tasks such as Filing, Reports, and Meetings
• Payroll Processing and Resolution of Errors

• Bachelor's degree in Business Administration, Finance, Human Resources, or related field
• Exposure to Labor Law and Employment Equity Regulations
• Effective HR administration and people management skills
• Experience with payroll practices
• Strong time management and multi-tasking abilities

The role of an Office Coordinator entails providing administrative support to engineers, electricians, and installers.

• Organize and prepare project documents, reports, and files.
• Coordinate schedules for site visits, meetings, and project timelines.
• Compile data and assist in formatting proposals.
• Maintain inventory records, office supplies, and project documentation.
• Handle inquiries related to project matters.
• Support HR and finance tasks for field personnel.
• Keep organized records of surveys, permits, and contracts.

Required Skills:

• Bachelor's degree in Administrative Management, Human Resource Management, or a related field.
• Strong organizational and communication skills.
• Attention to detail and ability to manage multiple tasks efficiently.
• Proficient in MS Office and basic administrative tools.

Administrative Assistants manage office operations by handling correspondence, scheduling, and maintaining records. They support various departments with tasks such as document preparation, IT assistance, travel coordination, and human resources.

Additionally, Administrative Assistants handle sensitive information, monitor office supplies, facilities, and vendor relationships. They respond to inquiries from clients, visitors, or staff while ensuring a high level of organizational efficiency.

• Bachelor's degree or equivalent in a relevant field is preferred for this role
• 1 year of administrative experience is ideal, but fresh graduates may be considered with excellent communication skills
• Strong problem-solving abilities, multitasking capabilities, and proficiency in Microsoft Office Suite are essential for success

This is a role that involves providing general office support to ensure the smooth operation of the organization.

• Answer and direct phone calls in a professional manner.
• Greet and assist visitors, ensuring they have a positive experience with the organization.
• Maintain office supplies and equipment to prevent shortages and ensure efficient use.
• Assist with filing, photocopying, and other clerical tasks to support administrative operations.
• Schedule meetings and appointments for staff members, ensuring seamless coordination.
• Prepare and distribute correspondence, including memos, letters, and emails, to keep stakeholders informed.
• Assist with travel arrangements, including bookings and itineraries, to support business needs.
• Enter data accurately into spreadsheets and databases to maintain accurate records.
• Maintain and update office records, including data entry and record keeping, to ensure up-to-date information.
• Assist with the preparation of reports, including data entry and record keeping, to support business decisions.
• Provide support to the administrative officer in various administrative tasks to ensure effective operational management.

• High School Diploma or equivalent qualification.
• 1-2 years of administrative or clerical experience preferred, but not required.
• Excellent communication and interpersonal skills to interact effectively with colleagues and stakeholders.
• Strong organizational and time-management skills to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, to perform administrative tasks efficiently.
• Attention to detail and accuracy to maintain high-quality work standards.
• Ability to work independently and as part of a team to achieve organizational goals.

Our team requires an Administrative Assistant to provide support and expertise in office management.